Terms and Conditions

1. Payment & Reservation: Any table or booth reservation will only be confirmed upon receipt of full payment or deposit. Space allocation is subject to availability and based on registration and payment priority and will only be finalized upon organizer approval.

2. Cancellation & Refund Policy: All payments are final and non-refundable, including deposits, booth or table reservations and sponsorship fees.
For sponsors with multi-month membership:
Sponsors may cancel their participation at any time by providing written notice. Fees already paid will not be refunded, and if cancellation occurs before the end of the agreed term, an amount equal to one month’s fee will be charged as a cancellation penalty.
For single-event reservations:
Cancellations are not eligible for a refund, regardless of when the cancellation is made.

3. Insurance & Liability: All vendors are required to carry their own event insurance. The organizer and venue shall not be held responsible for any lost, stolen, or damaged property belonging to vendors.

4. Electricity & Equipment: Basic electricity access is available only for indoor booths and must be requested in advance. Vendors are responsible for providing their own display equipment, extension cords, and any other required materials unless otherwise agreed upon in writing.

5. Banner Regulations: Each vendor is permitted to place one standing banner with a maximum size of 3 feet wide by 7 feet high directly behind their assigned space. Banners must not block walkways, emergency exits, or the visibility of neighboring booths. Full booths may display multiple banners, provided that all equipment and displays remain within their designated area.

6. Setup Schedule: To ensure proper coordination and equal opportunity for all participants, the venue will be open for setup on the event day from 8:00 AM to 11:00 AM. Failure to arrive and complete setup within this timeframe will be considered a cancellation of participation, and the assigned space may be released without refund or replacement.

Late setup, early teardown, or leaving the venue before the officially announced event closing time (for any reason, including sold-out products) is strictly prohibited and may result in disqualification from future events.

7. Cleanliness & Waste Disposal: Vendors are responsible for keeping their booth area clean and organized throughout the event. All garbage must be disposed of in the designated waste collection areas.
A $10 cleaning fee will be charged to all vendors to support venue sanitation services.
Vendors who leave their area in an unacceptable condition may be restricted from participating in future events.